Terms & Conditions

About Penyard Private Pool Hire

Situated on a farm on the outskirts of Ross on Wye, our outdoor swimming pool sits quietly in the heart of our property, surrounded by its own wall and beautifully manicured flower beds. Entry to the pool is by a gate which is kept closed at all times for safety and privacy. The pool is unsupervised and measures 10 meters long and 5 meters wide with a beautiful roman end for safe and comfortable entry and exit with a shallow depth of approx. 95cm and a deep end of 2.5 meters. The pool temperature will sit between 27 and 31 degrees.

There is outdoor furniture and a pool house for relaxing by the pool. The loo and changing room are outside of the curtilage of the swimming pool across the farm yard, so sensible foot wear and coverups are required if you wish to use either. This is our home so privacy and respect are essential at all times! Please follow the Rules of The Pool at all times to enjoy a safe and fun visit.

We are offering the pool for hire to groups of 4 at £45 an hour, with the option of adding 1 extra swimmer at the point of booking with a £10 surcharge. If you wish to make a larger booking for more people and for a longer period of time, please get in touch with me to arrange this. We will do our best within reason to accommodate your request. Every booking will have exclusive use of the pool and facilities and will not be sharing with anyone else.

The pool is kept exceptionally clean and the water readings taken daily, including a professional water sample system in place too.

There is a step up in to the pool area and there are 2 steps down in to the pool room.

Penyard Private Pool Hire Agreement

The Pool Hire Agreement is subject to the Private Hire Contract Terms and Conditions and is made between Alex Price of Penyard Private Pool Hire and the Booking Leader which is the adult (aged 21 years or over) who has made the booking and who is responsible for the safety and behaviour of the group and who makes sure the Pool Hire Agreement is adhered to at all times. Smoking and Alcohol consumption is strictly prohibited on the entire site at all times. We are happy for you to have non alcoholic drinks in the pool area but plastic bottles / cans only – absolutely NO glass.

Private Hire Contract Terms and Conditions

  1. The Booking Leader is 21 years of age or over.
  2. I understand and accept that the fee paid for use of the pool and facilities does not include an onsite lifeguard or first aider or any other form of supervision and that I am permitted to bring my own and accept that the pool is used at the hirers own risk.
  3. I understand that I am responsible for the behaviours of all persons in connection with the booking whilst the are at the property. 
  4. I understand that I am responsible for making sure all persons in connection with the booking are fully aware of the Pool Hire Agreement and Terms of Use of the pool.
  5. I confirm and understand that there is to be one competent adult to two swimming children (defined as confidently able to swim 5 meters unaided) and one adult for every non swimming children.
  6. I understand that there must be no loan swimming (there must be 2 adults present at all times who are competent swimmers)
  7. I confirm and understand that the owners and operators of Penyard Private Pool Hire will not be held liable for any injury, illness, accident or loss of damage to the hirers and their property, however caused, whether directly or indirectly in or out of the swimming pool.
  8. It is understood the pool hire may be terminated on the day if I do not fully comply with the pool rules or if the pool is being used by more swimmers than has been paid for or for a purpose which is not permitted or been agreed to by prior arrangement.
  9. I confirm that anyone wearing a nappy (or within the last 6 months) will be wearing a well fitted nappy system.
  10. I understand that there is to be no running pool side, no bombing and no diving. Also, no heavy petting please!
  11. I understand that an Emergency Accident Procedure is by the pool, and I am also aware of what to do in an emergency.
  12. I confirm and understand the depth of the pool in the shallow end is 95cm and the depth in the deep end is 2.5 meters.
  13. I confirm that no smoking or alcohol will be consumed around the pool and no glass wear used. We accept plastic drinks bottles and cans only. I agree to take all my rubbish home with me.  
  14. I agree to leave the area clean and tidy and how we found it, taking all our rubbish away with us.
  15. I understand that my booking may need to be cancelled and be fully refunded without notice due to unforeseen circumstances.
  16. I understand that a refund will only be offered if at least 72 hours notice of cancellation is given. The admin and Stripe service fee will be deducted from your refund.
  17. I have declared all swimmers and will pay accordingly for their use of the pool.
  18. I confirm consent for you to hold our personal information for the purposes of contacting us in relation of this booking.
  19. I understand that cars parked are left at the hirers own risk.
  20. I confirm that any damages and breakages will be reported immediately to Alex Price.
  21. I have read and understood the pool rules and will comply fully.

Rules of the Pool

Please arrive clean to use the pool, there is no shower on site, so please be mindful of this. Tie your hair up and remove all jewellery. If you lose an earring in the pool it will likely be hoovered up and not seen again!

Please make sure you use the toilet before entering the pool. The toilet is a small walk across the yard so shoes and coverups will be required for this. Please do not urinate in the pool.

Babies and Toddlers must wear neoprene swimming shorts and children that are not potty trained must wear swimming nappies too please.

If the pool is contaminated with faeces, vomit, or blood it must be evacuated and reported to Alex Price immediately for cleaning and disinfecting. The pool will then have to be closed for the day.

You must have a well charged phone in case of emergency because the pool is unsupervised. The what3words for the drive entrance is folds.scoping.wink

Be safe, be sensible and have fun!

In case of Emergency dial 999

The what3words location for the drive entrance is folds.scoping.wink then ask emergency services to follow the signs in.

The OS grid reference for the pool is SO 64293 20855

When you arrive

Please park in the signed area and when it is your time to enter the pool, please head through the gate in to the pool area. As soon as the gate is open, you are pool side, so please be mindful of this with small children. Please keep the gate closed at all times. Please sign in, in the pool room. On entering the pool area, you must have a well charged mobile phone in case of emergency, the reception is good in the area. If you are late, we are unlikely to be able to change your booking or offer a refund.

Unfortunately, the use of inflatable toys is prohibited, but we do have some pool toys available for use, so please help yourself but leave them tidy and where you found them after use.

When its time to go

Please leave on time and remember to sign out. Remembering to take all your rubbish and belongings home with you. There is a clock on the wall, but we suggest you set a timer too, because time flies when you’re having fun! If you use the toilet / changing room, please remember outdoor shoes aren’t allowed in there and to dry your feet before entering so the floor is clean and dry for the next person to use it.